Create an E-mail Signature

Creating an e-mail signature – a step-by-step guide

Why bother creating an elaborate greeting at the end of an e-mail when you could simply let your e-mail program do the work for you? E-mail signatures have been a practical way to save time and provide the recipient with important information such as telephone number or homepage for a long time, and not just in office life. Links and images can even be seamlessly added in many cases. But how are...

DMARC (Domain-based Message Authentication Reporting and Conformance)

DMARC: Quickly spot misuse of your email dom

How can you spot fraudulent emails if they use a known sender name and look like familiar newsletters or service emails? One way is to use the DMARC verification protocol, which triggers appropriate measures if an email doesn’t pass certain checks. In this article we explain how DMARC can give you an early warning about possible misuse of your sender name.

Export Outlook contacts

Export Outlook contacts: How to do it

The ability to store contacts is one of the most important features of e-mail services like Microsoft Outlook. An extensive address book helps you to contact friends, business partners, or employees at any time without having all mail addresses in your head. To prevent the loss of useful contact information, you should export your Outlook contacts regularly. With this kind of backup, you can also...

What is an SPF record?

Understanding and using SPF records

How can the recipient of an email tell whether a message is actually coming from the person who appears to be sending it? Many scammers attempt to forge the email sender address. But you can protect yourself. You can verify the outbound mail server using the SPF (Sender Policy Framework), a popular authentication method. How does SPF work and what can it do?

IMAP or POP3: which e-mail protocol to choose?

IMAP or POP3 – comparing e-mail protocols

When you set up your e-mail account you will sooner or later be faced with the decision of choosing between IMAP or POP3. Both transfer protocols help you receive your e-mails. But what are the differences between IMAP and POP3? And when is it best to use which protocol?

Collaboration tools: a comparison of the best solutions

Collaboration tools: the best apps for better productivity

The bigger your business, the more difficult it is to manage all the different teams and projects. It’s especially difficult if not all employees are located in the same place – this is when planning resources and communicating quickly becomes a gigantic task. Collaboration tools, however, can be used to optimise a team’s work in the long term.

Spear phishing

Spear phishing: targeted attacks on your data

Internet users are constantly the target of cyberattacks. Most attacks are easy to fend off, but a new form of scam has proven to be especially dangerous. Spear phishing messages don’t contain absurd claims or bad spelling. These deceitful messages target specific individuals and look frighteningly real. How do these attacks work?

Changing an Outlook Password

Outlook: how to change your password for mail accounts, data files, and in the web app

Microsoft Outlook is one of the most popular client solutions for retrieving and managing e-mails. Using the software, multiple e-mail accounts can be easily combined and controlled through one interface. For this purpose, Outlook only needs information about the corresponding mail server and the respective log-in data. If you change these, you only have to adjust them in the client settings. But...

StartTLS

StartTLS

StartTLS initiates encryption of an e-mail based on the TLS protocol. For this purpose, the server is pinged without encryption first of all, and StartTLS support is requested. The encryption method can be used when the answer is positive. StartTLS is handy, as e-mails are encrypted automatically once the method has been accepted. You don't need to contact a dedicated port, StartTLS can simply be...

E-mail

IONOS E-mail Guide: everything need to know about e-mails

Most people couldn’t imagine a life without e-mails. Whether you use them to communicate for business or personal reasons, e-mails have practically replaced traditional letters. Over 200 billion e-mails are sent around the world each day and despite the rise in social media and instant messaging, they show no sign of slowing down. Our E-mail Guide forms part of the IONOS Digital Guide and is dedicated to the basic framework of the e-mail–from the technical security requirements to marketing strategies you should use when sending business e-mails. The contents of this E-mail Guide cater for both beginners as well as more experienced computer users.

The E-mail Guide’s target audience

The numerous e-mail tips in the guide are aimed at a wide readership, from hobbyists and novices to IT and e-mail marketing professionals. Owners of small and medium-sized companies can also benefit from articles that provide information on how to create business e-mails and build successful e-mail marketing campaigns. The e-mail guide takes into consideration that readers have different levels of IT knowledge; as well as introductory articles on FAQs (e.g. ‘How is an e-mail sent?’ or ‘What should an e-mail header contain?’) there are also more detailed and specific articles such as ‘E-mail encryption with PGP’ or ‘Creating individual newsletter templates’.

The E-mail Guide’s structure and topics

In IONOS’s Digital Guide, the E-mail Guide offers three different subcategories. Under ‘E-mail marketing’ you can read about marketing trends as well as tips on direct marketing via e-mail. The ‘E-mail security’ subcategory mainly deals with e-mail encryption and how to handle spam and phishing e-mails. Lastly, under ‘Technical matters’, you’ll find various articles about structure, operation and storage of e-mails and the corresponding software. In our guide, we provide detailed information on everything to do with e-mails, presented to you in a clear and understandable way.


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