Sending an e-mail is child’s play. As soon as the text has been written and the subject and destination address have been entered, just click on “send” and the electronic message is on its way. However, if the answer is delayed, doubts quickly arise as to whether the mail has arrived and been read. A remedy is to request a read receipt, which you can set up in Outlook in just a few steps.
Microsoft Outlook is one of the most frequently used e-mail programs worldwide. It’s unsurprising then that there are a multitude of approaches to solving its everyday problems. Especially when it comes to e-mail traffic, it can be annoying when Outlook search suddenly stops working. Restarting the program or PC is often enough to solve problems with the Outlook search function. But what should...
A picture says more than a thousand words – this proverb also explains the immense popularity of emojis. Smileys, in particular, have long shaped digital communication and are a way for the sender to convey how they are feeling to the addressee. While they began their life in chat rooms and text messenger services, emojis have long since become a popular means of expression in Outlook and the...
Carbon copy (CC) allows transparency in communication. A CC address field can be found in any email program. Recipients you enter in the CC field will receive messages as a copy for their information, allowing them to stay in the loop. The feature is not suitable for advertising emails, newsletters or public circulars. We explain why this is the case.
The BCC feature found in your email program allows you to send blind carbon copies of your messages to anonymous third parties. Although it may sound unethical and can be seen by some conversation partners as a breach of trust, the inclusion of BCC recipients is useful and justified in exceptional circumstances. We explain when this is the case.
Are the emails that you send and receive encrypted? If not, it’s about time you started. Only by encrypting the transmission and content of emails can you ensure that your data is secure while being sent. Otherwise, unauthorised persons can read your email traffic easily and possibly gain access to sensitive data such as passwords and bank information. We’ll show you the best protection...
An update for the mail server: Microsoft has made important improvements to their popular software with Exchange 2019. The focus is now on higher security and improved performance. At the same time, a prominent feature of the previous version has been eliminated. Is it worth switching to the new version?
Microsoft Exchange Server is considered the standard solution for business e-mail traffic and computer-supported collaborative work. The software has many different usage models of available and these require purchasing special licenses. We’ll show you the licensing model here and give you an overview of the different functions of the collaborative software.
Large-scale hacker attacks constantly make their way into the news, which then causes panic among users. Hackers exploit e-mail addresses and passwords by using them for criminal purposes. Victims often don’t even realise that their data has been stolen. We introduce four tools to help you check whether your e-mail has been hacked.
Password managers are extremely practical tools to help remember the passwords for the many online accounts you may have. They usually work via browser extensions or desktop apps, and are available across most operating systems. Among the many password managers, 1Password has established itself as a solid tool for many users. However, 1Password is relatively expensive and there are doubts about...
IONOS E-mail Guide: everything need to know about e-mails
Most people couldn’t imagine a life without e-mails. Whether you use them to communicate for business or personal reasons, e-mails have practically replaced traditional letters. Over 200 billion e-mails are sent around the world each day and despite the rise in social media and instant messaging, they show no sign of slowing down. Our E-mail Guide forms part of the IONOS Digital Guide and is dedicated to the basic framework of the e-mail–from the technical security requirements to marketing strategies you should use when sending business e-mails. The contents of this E-mail Guide cater for both beginners as well as more experienced computer users.
The E-mail Guide’s target audience
The numerous e-mail tips in the guide are aimed at a wide readership, from hobbyists and novices to IT and e-mail marketing professionals. Owners of small and medium-sized companies can also benefit from articles that provide information on how to create business e-mails and build successful e-mail marketing campaigns. The e-mail guide takes into consideration that readers have different levels of IT knowledge; as well as introductory articles on FAQs (e.g. ‘How is an e-mail sent?’ or ‘What should an e-mail header contain?’) there are also more detailed and specific articles such as ‘E-mail encryption with PGP’ or ‘Creating individual newsletter templates’.
The E-mail Guide’s structure and topics
In IONOS’s Digital Guide, the E-mail Guide offers three different subcategories. Under ‘E-mail marketing’ you can read about marketing trends as well as tips on direct marketing via e-mail. The ‘E-mail security’ subcategory mainly deals with e-mail encryption and how to handle spam and phishing e-mails. Lastly, under ‘Technical matters’, you’ll find various articles about structure, operation and storage of e-mails and the corresponding software. In our guide, we provide detailed information on everything to do with e-mails, presented to you in a clear and understandable way.