Protecting Data and End Devices with an Effective Backup Strategy

This article explains how to protect data and endpoints with an appropriate backup strategy.

The loss of data can lead to devastating and costly damage. In order to be prepared in the event of a hardware or software defect, you should develop a proper backup strategy as early as possible. This applies to data on your PCs, laptops, or even on your smartphones or tablets.

First Steps to Develop a Backup Strategy

A backup strategy should be well thought out in order to restore your data quickly, efficiently, and completely. When developing the appropriate backup strategy, you should consider various factors. These can have a very different weighting considerations depending on the application scenario. Below are some of these factors:

  • Classify your data. Consider what data you need to back up and how often it will be updated. This could be photos, documents, or system-relevant data, for example. To do this, get an overview of all directories.

  • Categorise the availability of the data. Consider whether a temporary loss of data is justifiable.

  • Consider how often a backup should be created and calculate the amount of data that needs to be backed up regularly. Also take into account the likely development of the data.

  • Determine how long backups must be kept and take into account any applicable deletion and retention periods and legal requirements.

  • Determine whether special access protection is required. Check whether there are any legal requirements.

  • Consider which applications need to be backed up. Generally, it is recommended to create a complete backup before testing or installing security patches and updates for your applications and plug-ins. You should also determine how often and how many backups need to be created so that you can always restore the latest version or an older version if necessary in the event of a loss.

Backup Methods

Another very important part of the backup strategy is the selection of the appropriate backup method. The methods that exist and the advantages and disadvantages of each method are explained below:

Full backup

With a full backup, you back up the complete data inventory of a drive or volume. This includes your personal data as well as the data of the operating system. With a full backup, you do not need any other backups to restore the data. Thus, with a full backup, you don't have to worry about what data you are backing up.

If you make full backups regularly and do not delete the old backups, the required storage space increases steadily. In addition, the time required for this backup method is higher than for other backup methods.

Differential Backup

A differential backup backs up all files that have changed or been added since the last full backup. The changes are always made in relation to the full backup. Differential backups grow larger by the day until you perform another full backup. However, they require less disk space than a full backup and can be done more quickly. This backup method always requires the last full backup to restore the data.

Incremental Backup

Incremental backups are very space efficient and can be performed quickly. With an incremental backup, only the data that has been created or changed since the last backup is backed up. It does not matter whether it is a full backup or an incremental backup.

Consequently, to restore an incremental backup, you must also have access to other backups that are in the backup chain, because the backups are interdependent. If you delete one of the previous incremental backups or a full backup, you can no longer restore the entire group.

Scheduling Backups

Once you have determined the above points, you should create a protection plan to automate your backups on a regular basis. Be sure to take into account the intervals at which your data changes.

After creating your backups, check for any errors that may be listed and fix them.

MyBackup: Information on Preconfigured Protection Plans

Office workers (Acronis Antivirus): This protection plan is optimised for users who work in the office and prefer to use Acronis Antivirus software.

Office workers (third-party antivirus): This protection plan is optimised for users who work in the office and prefer to use third-party antivirus software. The main difference is that this plan has the Antivirus & Antimalware Protection module and Active Protection feature disabled.

Remote Worker: This protection plan is specifically optimised for users who want to work remotely. The Remote Worker protection plan provides more frequent tasks (such as Backup, Antimalware Protection, Vulnerability Assessment), more stringent protection actions, and optimised performance and power options.

For more information on these standard protection plans, click here:

https://dl.managed-protection.com/u/baas/help/20.08/user/en-US/index.html#47840.html

Creating a Protection Plan

For information on how to create a protection plan, see these articles:

MyBackup: Getting Started

Cloud Backup: Getting Started

Selecting a Backup Method in an Existing Protection Plan

Guided Steps
  • On the device where you want to install Cyber Protection Agent or the Acronis Cyber Backup app, sign in to your IONOS account.

  • Click on the Server & Cloud tile. If necessary, select the MyBackup contract you want to use.

    Once the Cloud panel opens, go to the Backup > Backup Package section.

  • To open the Backup Console, click Access to Backup Console link in the Backup Administration section under the desired backup location (i.e. USA or Europe).

  • In the navigation bar on the left, click Devices > All devices.

  • Next to the desired device, click the gear icon.

  • Click Protect.

  • Click the three dots to the right of the protection plan name.

  • Click Edit.

  • Click the selected interval to the right of Schedule.

  • In the Backup Scheme area, select the backup method you want to use.

Note

Depending on the combination and configuration of the backup plans, it may not be possible to subsequently change the backup scheme. If this is the case, you will need to create a new backup plan.

MyBackup and Cloud Backup: Learn More About Protection Plans and Backup Methods

For an overview of the backups and backup methods you can perform with MyBackup and/or Cloud Backup, see the following article:

https://dl.managed-protection.com/u/baas/help/20.08/user/en-US/index.html#33579.html

Test Backups Regularly

Especially with differential and incremental backups, it is very important that you regularly test the recovery of your data so that you are prepared in case of an emergency.

Always create a full backup manually before these tests.

For more information on getting started with MyBackup, click here:

MyBackup: Getting Started

If you are using Cloud Backup, see the following article for more information on the required first steps:

Cloud Backup: Getting Started