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Managing users in Nextcloud Workspace

Valid for Nextcloud Workspace.

Nextcloud Workspace is designed for use by multiple users. This article explains how to manage your users.

Requirement

  • You are logged into Nextcloud Workspace as an administrator.

Create user

To create a new user in Nextcloud Workspace:

  • Log in to Nextcloud Workspace.
  • Locate the top menu bar, and click on the circle icon with your profile photo or the first letter of your username to open the submenu.
  • Select Accounts. The account overview opens.
  • Click on New account and enter the user details.
  • Finish your entry by clicking on Add new account. The user will be informed of their new account by email.

Edit user

To edit a user that has already been created in Nextcloud Workspace:

  • Log in to Nextcloud Workspace.
  • Locate the top menu bar, and click on the circle icon with your profile photo or the first letter of your username to open the context menu.
  • Select Accounts. The user overview opens.
  • Click on the pencil icon in the line with the desired user. All data fields of the selected user become editable.
  • Finish your changes with the checkmark symbol.

Delete user

To delete a user that has already been created in Nextcloud Workspace:

  • Log in to Nextcloud Workspace.
  • Locate the top menu bar, and click on the circle icon with your profile photo or the first letter of your username to open the submenu.
  • Select Accounts. The user overview opens.
  • Click on the three-dot symbol in the line with the desired user. A context menu opens.
  • Select Delete account to permanently delete the selected user and their personal data.
  • Optional: Select Disconnect all devices and delete local data to remove all Nextcloud Workspace data from devices that are connected to the user to be deleted.
  • Finish your changes with the confirm icon.

Create groups

Groups simplify the management of Nextcloud Workspace users. Instead of giving users specific authorisations individually, you assign users to a group. Group authorisations automatically apply to every member of the group.

To create a group in your Managed Nextcloud:

  • Log in to your Managed Nextcloud.
  • Locate the top menu bar, and click on the circle icon with your profile photo or the first letter of your username to open the submenu.
  • Select Accounts. The user overview opens.
  • Click on the plus symbol next to Groups in the left-side Nextcloud Workspace menu bar.
  • Enter a group name.
  • Confirm the entry by clicking on the arrow symbol.

Increase the number of users (package change)

IONOS offers various Nextcloud Workspace tariffs, each of which covers specific requirements, e.g. more storage space or a larger number of users.

To change your package:

  • Log in to your IONOS account.
  • Click on Menu > Nextcloud Workspace in the title bar. If you also use other IONOS Cloud storage products, click on Menu > Cloud Storage.
  • Click on the three-dot menu on the desired Nextcloud Workspace tile. A context menu opens.
  • Select Upgrade to receive your personalised offer.
  • Decide on one of the available packages to make the switch.

 

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