Sharing Your Exchange 2019 Account in Outlook 2019

You can share your mailbox with other users in Outlook 2019 at any time. This allows other Microsoft Exchange 2019 users to access your Exchange account data.

Guided Steps

  • Open Outlook 2019.
  • In the left navigation bar, right-click your email address and select Folder permissions.
  • Set the access rights for the Default group. Click on the Add button to grant access rights to users in this group.
  • Select a user and click on Add . Then, click OK.
  • Now you can specify which rights the selected user or group should have on your calendar. Select an authorisation level (owner, agent, etc.) or assign the rights individually. Save the settings by clicking on OK.
Permission Selectable Settings
Read None / All Details
Write Create Items / Create Subfolders / Edit My Own / Edit All
Delete Items None / Own / All
Miscellaneous Owner of the Folder / Folder contact person / Folder visibility

In order for the sharing to work properly, the folder has to be visible. To make sure it is, activate the corresponding option shown below:

Please Note

If you created subfolders in the main folder, you will also need to share these subfolders separately.

For example, if you created a subfolder called Archive, you'll have to follow these steps:

  • Right-click the subfolder.
  • Select Properties...
  • Go to the Permissions tab.
  • Follow Steps 3-5 from the previous set of steps above.