The written confirmation of an order should be a staple for every contractor, and not only for the reasons above. Another advantage of an order confirmation is this: If a document is drafted correctly, it can also be used in court cases. You don’t even need a specific software or law degree to create one. The common word processing and spreadsheet programmes, like Word and Excel, already offer all the tools and functions necessary for creating a confirmation, and either printing it or sending it as a PDF once you’re finished.
To avoid having to write a confirmation completely from scratch for each order, it’s common to use Word or Excel to create templates for order confirmations – or to simply access pre-made versions. In the latter, all elementary components are already inserted, and the placeholder data can be replaced at any time. For a new contract, you just need to customise the template and don’t have to create one from scratch. This saves a lot of time. If you use your template for all order confirmations, then your documents automatically have a uniform design.
Thanks to the wide selection of branch-specific order confirmation templates for Word and Excel, you can find suitable versions for whatever industry you’re working in. These differ slightly in terms of layout and content elements, and so are ideally suited for actual customer approach. With the right template, your letters are not only correct and complete, but also appropriate for the industry and most common order types. If you want to adapt the document to your needs, you just have to make a few changes to the template and then save it, hassle-free.