Excessively high costs, unusual fluctuation, tension in the work place, and too many sick days – all these can be the results of the wrong choices being made when it comes to hiring employees. However, if the necessary requirements for an employee are defined in advance, positions can be filled by the “perfect” candidate, and the risk of making a wrong decision is reduced. The corresponding criteria needs to be included in the job profile.
The job profile is a part of the job description and is therefore aimed directly at potential applicants. In a job profile, the employer lists all the essential skills and abilities that an employee should have in order to apply for the advertised position. If an employee has these skills, they can achieve the best possible results in the relevant position.
By describing the skills as accurately and in as much detail as possible, there’s a much higher chance of suitable applicants contacting the company. If applicants don’t have a good idea of the desired qualifications, you’ll end up with numerous unsuitable candidates applying for the position. On the other hand, suitable candidates won’t consider a job advertisement that is too general and may refrain from applying.
The job profile is the result of a requirement analysis. First, the necessary qualities needed to perform a certain activity have to be determined. These analyses are relevant for numerous processes within the HR department. These include, for example, staff selection, staff development, or the introduction of employee evaluation systems.
When writing a job profile, it’s necessary to highlight the most important skills and abilities for the position in question. In order to express the requirements as comprehensively and accurately as possible, it is advisable to create the job profile in four steps:
The job profile is based on the concrete tasks that the applicant is to perform later. These tasks therefore have to be defined at the beginning. The following questions can serve as a guide. The questions should be answered by the responsible manager, and, if necessary, by a department employee:
The most important requirement criteria for potential applicants can then be derived from the answers given to the above questions. These requirements can be assigned to different fields. Basically, you should limit yourself to the most important requirements – those that are necessary for carrying out the tasks efficiently.
After you have determined the necessary requirements, the next step should be to weight them. The best way to do this is to classify the competences and skills on a scale. A typical example would be marking the requirements from 1 to 6, where 1 could stand for “essential” and 6 for “not important.” Answering various questions can help you to weight the criteria. For example, always ask yourself how necessary a requirement really is in order to be able to optimally fulfil the tasks typical of the profession. Further meaningful questions are:
Once you have determined and weighted all the requirements, you can create the job profile. The following structure is recommended for this:
This is an example for a job profile for a job as a marketing manager:
Your profile:
In our example, we adhered to the recommended structure for a job profile. First, the formal requirements for the applicant were included: a degree in economics or communication sciences with a focus on marketing or a comparable qualification, as well as initial professional experience in marketing/online marketing. In the next step, analytical thinking was mentioned as a technical requirement. In addition, the applicant should have a proactive and result-orientated way of working as well as a high degree of initiative (methodical skills). At the end of the job profile, social skills were requested: first-rate communication skills and a persuasive appearance.
A position is filled optimally if the job profile matches the applicant’s qualifications profile. However, a perfect match is rarely achieved. Therefore, you should specify the minimum requirements for an applicant and hire the candidate who matches the job profile best.
Please note the legal disclaimer relating to this article.
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