Personnel administration tasks can be divided into two categories: tasks for operational or legal reasons, or tasks for human resource policy and planning strategic decisions. The latter includes management key statistics, performance comparisons, or evaluating employee surveys. Tasks that arise for operational reasons or that are based on legal issues might be processing work time tracking systems, social security, wages, statistics, employee hires or fires, or even employer references.
As a rule, companies use a human resources information system that supports the human resources department in carrying out its tasks. In this system, each employee’s personal data is recorded from their personnel file and data is collected for payroll and time recording, personnel statistics, travel expense accounting, as well as position plan administration.
Core personnel administration tasks:
- Recognise employee needs, gather and evaluate relevant information and trends
- Create and manage personnel files
- Record staff arrivals, departures, and changes
- Create employment contracts and other agreements like loans or subleases
- Process employee requests, i.e. for leave or further training
- Conduct all correspondence with authorities, offices, health insurance companies (when provided by the employer), accounting offices, insurance companies, and contractual partners
- Supervising the entry and exit of employees
- Manage employee absences
- Supervise wage and salary payments
- Record working times