Have you decided to keep a mileage log? Then you are faced with another decision: Which logging method should you use?
- Mileage log in paper form
- Mileage log in electronic form
A paper logbook is the classic choice. You can purchase one at your local office supply shop, or create one yourself. Online, there are many mileage log templates. It can easily be stowed in the glove compartment so it’s always at hand and can be filled out before the start of the journey and again after arrival. Of course, you can also keep an Excel spreadsheet for your own statistics – however, you cannot present it to the tax authorities as a mileage log.
In our digital times, it is of course also possible to keep an electronic mileage log. Smartphone apps determine the vehicle position using GPS and automatically document the distances covered. If the app records the date, mileage, and destination, the legislator even allows you to add the reason for the trip up to a week later. With the manual mileage log method, on the other hand, you cannot do this. Another advantage is that these apps are relatively inexpensive or even free of charge.
However, it should be remembered that incorrect documentation does not excuse a faulty mileage log. Use the electronic version only if you can use it correctly. Otherwise, there is a risk of problems with the tax office.