Traditional e-mail is still a big part of online communication for private and for business use, with many users typically opting for Outlook as their e-mail client. But many private users and small businesses often look for Outlook alternatives, since Outlook can often end up being expensive. There are lots of excellent e-mail programs that won’t break the bank.
Whether it’s for private use or work purposes, online file-sharing spaces, known as cloud storage, offer a way of securely saving, synchronising, and sharing data practically and easily. Dropbox was the first provider to make the usage of online data storage popular for private users and companies. Since then, several alternatives to Dropbox have emerged – because rival companies quickly discovered the potential of cloud solutions. But what are the best Dropbox alternatives? And how do they differ from one another? Along with the obvious big names like Amazon, Apple, Google, and Microsoft, there are also several smaller providers on the market.
- A short overview on cloud storage
- Dropbox: pros and cons
- Alternatives to Dropbox
- Cloud storage services in direct comparison
- The private file hosting alternative: manage your own online storage with ownCloud
- Enhance your storage with an online backup solution
- Summary: there are plenty of good alternatives to Dropbox out there
A short overview on cloud storage
The term file hosting refers to the provision of files on the internet. Since this normally involves the use of cloud computing, file hosting is often referred to as cloud storage or cloud hosting.
But what exactly is cloud computing? The term basically just indicates that programs are run on computers connected to a network. This means that the files don’t actually have to be stored on the computer that’s being used – they can instead be stored in the cloud network that the computer is part of. There are special interfaces used to enable the coordination between the user’s computer and the cloud server (this could also be several servers) which form the computer cloud network.
Functions of cloud storage
Cloud storage makes it possible to save, organise, and access files from any device using the internet. All that you need is a computer and a decent internet connection. Most providers allow you to manage, upload, and download documents, music, photos, videos, and more on your computer, smartphone, or tablet. File hosting platforms are most often used to access data from anywhere, share it with other users, and create backups for files.
Cloud storage is particularly popular and helpful for teamwork and collaborations. Files can be shared and edited easily by multiple users. The data is automatically synchronised as soon as changes are made, meaning the file is always up to date.
Data protection and the cloud
Several cloud storage providers have received negative press in the past when it comes to data protection. It wasn’t just hackers who were able to gain access to a variety of accounts on these different storage providers: the NSA also broke into many Dropbox user accounts. The problem with using online storage services is it can be difficult to know exactly who has access to your files besides you. For this reason, experts advise users to encrypt all files that have been uploaded to a cloud storage service. And particularly sensitive data simply shouldn’t be uploaded to the computer cloud in the first place.
The server location can also be important to know, particularly for businesses. The location of the computer on which these user files are stored determines the data protection regulations that are applicable for the files. Most file hosting servers are located partly or entirely in the USA, where data protection laws are notably more relaxed than in most countries in the EU.
Generally, it’s advisable never to upload personal customer data to a cloud storage facility, although the EU-US Privacy Shield, the follow-up to the Safe Harbor Agreement between the EU and the United States came into effect in the summer of 2016, meaning more protection for data sent from Europe but stored and shared in the USA. But many critics of the new EU-US data protection agreement say that it doesn’t adequately protect the data of European users and still makes it too easy for US authorities to gain insight into personal data. The EU–US Privacy Shield was declared invalid on 16 July 2020.
Dropbox: pros and cons
So why are good Dropbox alternatives even necessary? This US-based online storage provider remains one of the most popular platforms available today, but for all its advantages, there are some downsides to this market leader.
Dropbox has various versions available for use. In the free version, the user receives 2 GB of storage space, but this can be extended through certain activities, like recommending Dropbox to friends. But for users who are certain they’ll require a lot more storage capacity, there’s various payment models on offer. There are also models designed for businesses, some of which offer unlimited storage space as part of a subscription package.
Dropbox is in many aspects the best file hosting provider on the market today. The app is technically very advanced. But, despite all its advantages, Dropbox has weak points as well. We’ve summarised its pros and cons in the following overview below:
- Tidy and intuitive user interface: using Dropbox is easy, plain and simple. The clear folder structure and drag-and-drop function for moving files and folders make it easy for anyone to use.
- Supports many operating systems: there’s barely another cloud storage facility available that offers such a wide range of apps for different operating systems. Whether it’s Windows, Linux, macOS, Android, or iOS, Dropbox is a solution for almost every device imaginable.
- Broad range of functions and extensions: the popularity of the program has led to the development of a wide range of functions, including the creation of work groups, the option to drop office documents directly into Dropbox, and the sharing of files with users who don’t have a Dropbox account themselves. There’s also an extensive list of Dropbox tools available.
- Powerful encryption technology: the files are protection with an AES 256-bit encryption (the strongest of all AES encryptions) before being saved. The transmission of files is also coded with a TLS/SSL.
- Problems continue to occur with data protection: Dropbox is continuously criticised for the security of its stored files and user data – partly because of its cooperation with the NSA, and partly because hackers have managed to steal email addresses and passwords of users.
- Limited free storage space: the free version of Dropbox only offers users 2 GB of storage space. While you can earn more free cloud space by inviting your friends to join and other similar actions, other cloud file hosting service offer a lot more free storage space as standard.
- No in-browser editing feature: documents like text files or presentations have to be opened with a suitable program already installed on the corresponding computer or mobile device. But in some cases, users may not have the right program installed on their device to allow them to edit. Some other cloud storage providers (including Microsoft OneDrive with Microsoft Office Online) have solved this problem by enabling users to edit documents directly in the browser. Dropbox is yet to provide a function like this.
Alternatives to Dropbox
Dropbox is one of the longest standing file hosting services, but many other companies have since entered the cloud storage market. In this next section, we’ll introduce some of the best-known Dropbox alternatives.
HiDrive from IONOS is an interesting alternative to Dropbox. This cloud service is aimed at private and business customers and offers maximum flexibility and freedom when accessing and storing your files on all devices. For this purpose, HiDrive provides desktop clients for Windows and macOS as well as mobile apps for iOS and Android in addition to the cross-platform web applications, which enable intuitive and effective database synchronisation.
All files are encrypted (256-bit AES) and stored in certified data centres (ISO 27001). TLS transmission and fully automatic backups also provide additional protection.
HiDrive Cloud Storage with IONOS!
Based in Germany, HiDrive secures your data in the cloud so you can easily access it from any device!
|Data is available from anywhere and with any device (online and offline)||No free edition available|
|Very user-friendly (even when sharing storage space)|
Amazon Drive (previously Amazon Cloud Drive) lets users choose between a free basic model and various fee-based storage plans. If you choose the free option, you’ll get a total of 5GB of storage space to use for photos, videos, and all other files. Amazon Prime customers can take advantage of unlimited photo storage space (from less than £10 per month) as well as all other Prime advantages such as better shipping conditions for Amazon orders and the use of video and music features. Contracts are valid for one year and range from 100 GB to 30 TB.
Amazon Drive offers are missing some functions that are included in most competitor offers – specifically a team function for collaborative working and data synchronisation.
|Unlimited photo storage for Amazon Prime customers||International server locations – you won’t know where your data is stored|
|Seamless integration with other Amazon Prime products||No functions to collaborate with multiple users or automatic synchronisation of data|
|Highly flexible storage plans|
The Californian company Box has been in existence since 2005 – a full two years longer than Dropbox. In many aspects, the two providers are quite similar: Box also offers the strongest AES encryption with 256 Bit key length and a wide range of functions. And you could argue that operation and intuition with Box are even easier than with Dropbox.
Private users can have up to 10 GB of Box cloud storage space. But despite this generous offer, uploaded files can’t be larger than 250 MB – meaning that big files can’t be uploaded (or not in one piece at least). But for £12 a month, the upload limit rises to 5 GB and at the same time you get 100 GB storage space, which is relatively small compared to what other providers offer for this price. There are other packages on offer for business customers, starting from just £4 for 100 GB of storage and a 2 GB file upload.
|Very easy to use and a large amount of free storage space (10 GB).||File upload limited to 250 MB per file for the free package|
|Desktop clients and apps for most major platforms (Windows, OS X, Android, Blackberry 10, iOS)||The payment model for private users isn’t the best option – there are several other Dropbox alternatives which offer better value for money|
|Many functions to help collaborations on documents and projects (notes, calendar, etc.)|
|Good value for money for business customers|
Google Drive is one of the world’s most used cloud storage services. All you have to do is create a Google account to receive 15 GB of storage space free of charge, although this 15 GB storage limit does include all files that are stored on the Google servers, including emails on Gmail, images on Google Photos, and more). Users who require more online storage than this can upgrade to Google One for 100 GB, 200 GB and 2 TB storage options. Whether you choose the free version or a monthly subscription to Google Drive, your data is still encrypted with 128-bit AES protection – even when you’re transferring files.
One of the biggest plus points for Google Drive is its integrated Office Suite (Google Workspace). This allows you to work on text documents (Google Docs), tables (Google Sheets), and presentations (Google Slides) directly in your browser. Documents can also be worked on easily as part of a team – changes are automatically saved and a complete version history of every document is provided (for up to 30 days). With the various commentary and chat functions, individual users can communicate quickly and easily with one another to resolve issues.
|Very high level of free storage space (15 GB), and very good value for money for additional storage space||International server locations so no clarity as to where data is stored|
|Very good functionality with the inclusive Google Office Suite (Google Docs, Google Sheets, and Google Slides); easy for multiple editors to work on a document simultaneously|
|Good user interface|
iCloud Drive is a component of the overall iCloud package and offers users 5 GB of free storage that can be expanded at any time. With a monthly subscription costing just 99 cents, you can receive 50 GB of storage (additional capacities up to 2 TB are available when you upgrade). This cloud storage from Apple isn’t reserved exclusively for Apple users either: iCloud Drive works on Windows computers as well. But iCloud Drive does represent a good option for Apple users, as you’ll already have an iCloud account on your Mac, iPhone, or iPad and so can use this to get started with your online storage right away. Lastly, iCloud Drive features iWork, the Apple version of an office application, which allows you to work directly within the browser.
|Files are optimised for all devices connected to the iCloud Drive and are synchronised in real time||Other than Windows, Apple’s iCloud Drive doesn’t support other non-Apple platforms (including Android or Windows Phone)|
|Apple offers its own office package, allowing several users to work on the same document at the same time||No information is given on server location, so you can’t be sure where your data is being stored.|
Users of Microsoft’s cloud storage OneDrive get access to 5 GB of free storage space and can expand that to 100 GB for just £1.99 a month. Documents can be edited in the browser with Microsoft Office Online too. Group work is also possible using this alternative to Dropbox and is supported by a wide variety of functions.
For a monthly subscription of £5.99, you can enjoy not only 1 TB of storage space, but also access to Microsoft 365, giving you access to all of the most famous Microsoft Office applications, like Word, Excel, PowerPoint, and more. The special feature here is that (unlike the office programs on Google Drive) you can use theseOffice applications offline as well. For £7.99 a month, up to six users can access the same Microsoft OneDrive account (with 1 TB of storage space per person) and all six get the Office 365 package too. There are other price models for businesses to explore too – please refer to our article for a complete overview of the different license models of the OneDrive Microsoft 365 combination.
|In combination with the Microsoft 365 package, you can have a fully functioning Office Suite for no extra cost||Only 5 GB of storage capacity for free; other cloud storage providers offer more space for free|
|Many different offers for private and business customers, all of which offer good value for money||International server location – so you can’t be sure where your data is being stored|
The cloud solution from SecureSafe is especially designed for businesses who want the highest level of protection for their data. All files are stored on a server in Switzerland and strongly encrypted. A triple redundancy backup and a user authentication feature via Secure Remote Password Protocol (SRP) ensures that data is very secure. The Dropbox alternative functions not only as online storage for your files, but also as a manager for your personal passwords, including practical import and export functions.
For private users, there’s a free package – but it only allows you to store 100 MB of data and 50 passwords. You can acquire additional storage space of course (for example, 100 GB for around £12 a month).
|Server location in Switzerland (offers much higher data protection regulations than in the USA)||Very little storage space in the free version (just 100 MB)|
|Very high security in all features (logins, passwords, encryption of data and data transmission, etc.)||Quite expensive; only really suitable for saving small files and passwords|
SpiderOak is considered the safest of all the US providers when it comes to encryption of files – which is part of the reason that the former CIA employee and famous whistle-blower Edward Snowden has endorsed SpiderOak as a cloud solution. The encryption here doesn’t just start with the first data transfer: it’s already in action the moment your computer connects to the cloud. This is the only way for the account owners to access the files – SpiderOak has ensured that even they can’t see the files on the cloud. But this high security comes at a price: SpiderOak can only be used for free during a set trial period. After this, you’ll have to decide on one of their price packages, which are mainly aimed at business customers and are considerably more expensive than other online cloud storage providers listed in this article.
|Highest possible security of data: files are permanently encrypted; the ‘zero knowledge principle’ ensures that even SpiderOak employees have no access to files stored on its servers||Server location is still in the USA, meaning that files are still only subjected to US data protection regulations and not the stricter policies operated in other countries abroad|
|Supports a variety of operating systems, including Linux||No long-term version available for free|
Your Secure Cloud
Your Secure Cloud also attaches a great deal of importance to security. Here, the data is encrypted on the user’s computer. Launched in 2014, the solution stores all data on secure servers located in Germany. The Dropbox alternative’s chat functions, group managements, and the possibility of creating a Wiki page, all make project work with several employees easier. In the activity overview, you can also see changes to the individual libraries in which Your Secure Cloud stores your files.
Access to your personal ‘Your Secure Cloud’ online storage is possible either via the web application or via the clients allocated by the provider for macOS, Linux, Windows, iOS, and Android. After a 14-day trial period, you need a paid subscription to continue using the service. Private customers therefore get 10 GB of personal storage space for approx. £2 a month (or they can increase up to 100 GB for approx. £9 per month). For teams of 2 to 10 people, you pay from £4 per user per month for 50 GB of storage in the business model.
|Server location is in Germany – your files are safe under German data protection regulations||No storage space offered for free|
|Very high data security through encryption before, during, and after transmission; additional password protection for folders is also possible||Storage space is comparatively expensive|
|Also supports Linux operating systems|
Cloud storage services in direct comparison
|Provider||Platforms supported||Security||Group work with multiple users possible?||Sever location||Free version available?|
|IONOS HiDrive||Windows, macOS, Linux, Android, iOS||AES 256 bit encryption, TLS/SSL||✔||Europe||No|
|Dropbox||Windows, macOS, Linux, Android, iOS||AES 256 Bit encryption, TLS/SSL||✔||Almost entirely in the USA (companies larger than a certain no. of users can choose a different server location)||Yes (2 GB) – this can be extended through inviting friends to join, linking your account with Facebook and Twitter accounts, and other bonus actions|
|Amazon Drive||Windows, macOS, Android, iOS||No information given||-||Worldwide||Yes (5 GB)|
|Box||Windows, macOS, Android, iOS||AES 256 Bit encryption, TLS/SSL||✔||Worldwide||Yes (10 GB)|
|Google Drive||Windows, macOS, Android, iOS||AES 256 Bit encryption, TLS/SSL||✔||Europe, USA, Asia||Yes (15 GB)|
|iCloud Drive||macOS X, iOS, Windows||Minimum of AES 128 Bit encryption, TLS/SSL||✔||No information given||Yes (5 GB)|
|Microsoft OneDrive||Windows, macOS, Android, iOS||256-bit AES encryption, TLS/SSL||✔||Europe, USA, Asia, Australia||Yes (5 GB)|
|SecureSafe||Windows, macOS, Android, iOS||256-bit AES encryption, TLS/SSL||✔||Switzerland||Yes (100 MB)|
|SpiderOak||Windows, macOS, Linux, Android, iOS||256-bit AES encryption, TLS/SSL||✔||USA||No|
|Your Secure Cloud||Windows, macOS, Linux, Android, iOS||256-bit AES encryption, TLS/SSL||✔||Germany||No|
The private file hosting alternative: manage your own online storage with ownCloud
For people who like a DIY challenge, there’s another option available: running your own, private file server. For those who want to maintain complete control of their data but still store it in the cloud, a file hosting software like ownCloud and your own private server might be the answer. But the setup is associated with a fair amount of effort and running costs for hosting the data.
ownCloud can be downloaded for free. To host your own personal, independent cloud, you have to connect this software to a server. For this, you can either rent a server, use NAS (Network Attached Storage), or use yourown computer as the host for the ownCloud software. Creating your own, private server guarantees that only you have access to your data. The best way to implement this is using Raspberry Pi – in our tutorial for setting up your own ownCloud on Raspberry, we’ll explain how you can achieve the results you want.
Enhance your storage with an online backup solution
Online storage is great for accessing and sharing your files online, but it will not reliably protect your data from damage or loss. So, especially for data that is important to you personally or crucial to your work, it is recommended to add an online backup solution.
Online backups automatically create copies of selected files and folders, or even entire workstations and servers. These copies will not be affected by any damage or infected by malware like the original might be. So, whatever happens to your data, you can always restore it from your backup. Here are two backup solutions you may want to consider adding to your online storage.
Want to keep all your sensitive data stored in a safe place? MyBackup from IONOS lets you regularly auto-backup your data to the cloud. Once set up, data is transferred to the cloud at set intervals from any device: desktop computers (Windows, macOS) and mobile devices (Android, iOS) can be backed up with this Dropbox alternative. MyBackup is not a free solution. Users pay at least £1 a month for 10 GB storage space. This can be expanded up to 500 GB.
Besides intuitive usage, IONOS places great emphasis on security: all data are 256-bit AES encrypted and are stored in ISO-certified data centres. MyBackup also comes with anti-ransomware technology which helps you to avoid accidentally adding infected data.
|Data available from anywhere and any device||No free edition available|
|High security standards|
Cloud Backup is the third Dropbox alternative from IONOS aimed at larger teams and companies. The solution goes beyond the backing up of desktop and smartphone data. Even servers and virtual machines can be stored in the cloud. Even if the service is aimed at professional users, the features and usage are simple enough. The software is compatible with Windows, Linux, macOS, iOS and Android. Data is 256-bit AES encrypted.
Cloud Backup is an interesting solution because of its price-performance. Users can choose between eight packages of increasing data storage – from 50 GB to 5 TB. The Cloud Backup Flex tariff offers extended flexibility. It provides unlimited storage space at £0.12/month per GB. Users only pay for the space they actually use.
|Data available from anywhere and any device||No free edition available|
|Suitable for servers|
|High security standards|
|Flexible price design|
Summary: there are plenty of good alternatives to Dropbox out there
When it comes to functionality, Dropbox – its lack of suitable office software aside – is as versatile as it gets. But as this list has demonstrated, there are plenty of other cloud storage providers besides Dropbox that can do a great job as well – and some exceed the market leader in certain regards.
For users who just want as much free storage space as possible, Google Drive (15 GB) and Box (10 GB) are both great options. If having the server location in Europe is a top priority for you, look no further than IONOS HiDrive or YourSecureCloud. For excellent Office solutions, Microsoft OneDrive holds the answer, as it comes with the integrated Microsoft 365 software, which is available for offline use too. If, on the other hand, you’re looking for the best data protection available, then the cloud storage from SpiderOak represents a good choice – or you could have a go at running your own file server in combination with the software from ownCloud.