What does Microsoft 365 cost? All prices & subscriptions compared
Microsoft 365 not only includes the popular Microsoft Office programs but also cloud-based services that enable efficient work. Microsoft 365 pricing varies by subscription model: Scope, features, and target audience determine the costs incurred.
All data in this article is current as of August 2025.
Benefits of Microsoft 365 in the subscription model
Microsoft 365 offers not only classic office software but also services for centralised data management and web-based teamwork. Text documents, spreadsheets, and presentations can be shared with a click and collaboratively edited within the team.
This is made possible by the integration of the Office suite into Microsoft’s cloud services like OneDrive, Exchange Online, or SharePoint.
Microsoft 365 is not purchased once like Microsoft Office but is only available as a subscription. With all plans, users always have the latest version of the office software and 1 TB of cloud storage in Microsoft data centres. Comparisons of the different licensing models with Microsoft 365 pricing and features are found in the tables below.
With the Microsoft rebranding in 2020, Office 365 became Microsoft 365.
Overview of all Microsoft 365 plans and their costs
Microsoft 365 for personal use
The Microsoft 365 Personal and Microsoft 365 Family plans are designed for personal use and provide subscription options for individuals and families. Users can choose between monthly payments and a discounted annual subscription. Business use is not intended. In addition to PC and Mac versions, there are also apps for tablets and mobile phones.
| Microsoft 365 Personal | Microsoft 365 Family | |
|---|---|---|
| Subscription (annually) | £84.99 | £104.99 |
| Subscription (monthly) | £8.49 | £10.49 |
| Maximum number of users | 1 | 6 |
| Licensing | For private use only | For private use only |
| Installable Office applications | Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access | Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access |
| Number of supported devices | 5 PCs or Macs | 5 PCs or Macs |
| OneDrive cloud storage | 1 TB | 1 TB per user |
| Automatic updates including new software versions and features | Included | Included |
| Free technical support | Included | Included |
Microsoft 365 for small and medium businesses
Microsoft 365 plans Business Basic, Apps for Business, Business Standard, and Business Premium are aimed at small and medium businesses. The subscription is limited to a maximum of 300 users.
| Microsoft 365 Business Basic | Microsoft 365 Apps for Business | Microsoft 365 Business Standard | Microsoft 365 Business Premium | |
|---|---|---|---|---|
| Price per user and month with annual subscription | £4.60 | £8.10 | £9.60 | £16.90 |
| Maximum number of users | 300 | 300 | 300 | 300 |
| Installable Office applications | None (online use only) | Outlook, Word, Excel, PowerPoint, OneDrive, Publisher, Access | Outlook, Word, Excel, PowerPoint, OneDrive, Publisher, Access, Teams, SharePoint, Exchange | Outlook, Word, Excel, PowerPoint, OneDrive, Publisher, Access, Teams, SharePoint, Exchange, Intune |
| Exchange Online | Yes | No | Yes | Yes |
| Business-class email | 50 GB mailbox | Email not included | 50 GB mailbox | 50 GB mailbox |
| OneDrive for Business | 1 TB per user | 1 TB per user | 1 TB per user | 1 TB per user |
| Office Online | Included | Included | Included | Included |
| Microsoft Teams | Included | No | Included | Included |
| SharePoint/Team websites | Included | No | Included | Included |
| Sway | Included | Included | Included | Included |
| Planner | Included | No | Included | Included |
| Free technical support via phone or chat | Included | Included | Included | Included |
| Automatic updates including new software versions and features | Included | Included | Included | Included |
| Guaranteed 99.9% availability | Yes | Yes | Yes | Yes |
| Management of PCs and mobile devices | No | No | No | Included |
- Up to 50 GB Exchange email account
- Outlook Web App and collaboration tools
- Expert support & setup service
Microsoft 365 for large enterprises
With the plans Apps for Enterprise, Enterprise E1, Enterprise E3, and Enterprise E5, Microsoft targets large enterprises with more than 300 employees.
| Microsoft 365 Apps for Enterprise | Microsoft 365 Enterprise E1 | Microsoft 365 Enterprise E3 | Microsoft 365 Enterprise E5 | |
|---|---|---|---|---|
| Price per user per month with annual subscription | £11.70 | £6.00 | £18.60 | £32.10 |
| Maximum number of users | Unlimited | Unlimited | Unlimited | Unlimited |
| Installable Office applications | Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Access | None (online use only) | Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Access | Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Access |
| Exchange Online | No | Yes | Yes | Yes |
| Business-level email | Email not included | 50 GB mailbox | 100 GB mailbox | 100 GB mailbox |
| OneDrive for Business | 1 TB per user | 1 TB per user | 1—5 TB per user | 1—5 TB per user |
| Apps for up to 5 smartphones and tablets | Included | No | Included | Included |
| Office Online | Included | Included | Included | Included |
| Live conferences with up to 1,000 participants | No | Included | Included | Included |
| Compliance solutions | No | No | Included | Included |
| Information protection | No | No | Included | Included |
| Advanced eDiscovery | No | No | Included | Included |
| Power BI and Delve analytics | No | No | No | Included |
| Microsoft Defender | No | No | No | Included |
| Active Directory integration | Yes | Yes | Yes | Yes |
| Free technical support by phone or chat | Included | Included | Included | Included |
| Automatic updates including new software versions and features | Included | Included | Included | Included |
| Guaranteed availability of 99.9% | Yes | Yes | Yes | Yes |
Microsoft 365 for students and educators
The Microsoft 365 A1, Microsoft 365 A3, and Microsoft 365 A5 plans are designed for students enrolled in universities, technical schools, colleges, and vocational schools, as well as educators. A subscription to these mentioned Microsoft 365 solutions requires proof of eligibility.
| Microsoft 365 A1 | Microsoft 365 A3 | Microsoft 365 A5 | |
|---|---|---|---|
| Price | Free | Upon request | Upon request |
| Maximum number of users | Unlimited | Unlimited | Unlimited |
| Installable Office applications | None (online use only) | Word, Excel, PowerPoint, Outlook, Publisher, OneNote, Publisher, Access, Teams | Word, Excel, PowerPoint, Outlook, Publisher, OneNote, Publisher, Access, Teams |
| Number of supported computers | No local installation | 5 PCs or Macs | 5 PCs or Macs |
| Number of supported tablets/smartphones | No local installation | 5 each | 5 each |
| Office Online | Included | Included | Included |
| OneDrive Cloud Storage | 1 TB | 1 TB per user | 1 TB per user |
| Business-class email | 50 GB mailbox | 50 GB mailbox | 50 GB mailbox |
| Online meetings | Included | Included | Included |
| Taking exams | Included | Included | Included |
| Power BI and Delve analytics | Add-on | Add-on | Included |
| Automatic updates including new software versions and features | Included | Included | Included |
| Free technical support via phone or chat | Included | Included | Included |
| Guaranteed availability of 99.9% | No | Yes | Yes |
Microsoft 365 for non-profits (Business)
The Microsoft 365 Business Basic, Business Standard, and Business Premium plans for non-profits are aimed at small non-profit organisations with up to 300 employees. Organisations wishing to use one of the non-profit packages must prove they meet the eligibility criteria for non-profits.
| Microsoft 365 Business Basic | Microsoft 365 Business Standard | Microsoft 365 Business Premium | |
|---|---|---|---|
| Price per user per month in annual subscription | Grant | £2.30 | £4.20 |
| Maximum number of users | 300 | 300 | 300 |
| Installable Office applications | None (online use only) | Word, Excel, PowerPoint, Outlook, Publisher, OneNote, Access | Word, Excel, PowerPoint, Outlook, Publisher, OneNote, Access |
| Number of supported computers | No local installation | 5 PCs or Macs | 5 PCs or Macs |
| Number of supported tablets/smartphones | 5 each | 5 each | 5 each |
| Business-class email | 50 GB mailbox | 50 GB mailbox | 50 GB mailbox |
| OneDrive for Business | 1 TB per user | 1 TB per user | 1 TB per user |
| Office Online | Included | Included | Included |
| Active Directory Integration | Yes | Yes | Yes |
| Free technical support via phone or chat | Included | Included | Included |
| Automatic updates including new software versions and features | Included | Included | Included |
| Guaranteed availability of 99.9% | Yes | Yes | Yes |
Microsoft 365 for non-profits (Enterprise)
The Microsoft 365 plans E3 and E5 are also designed for large non-profit organisations with more than 300 employees.
| Microsoft 365 E3 | Microsoft 365 E5 | |
|---|---|---|
| Price per user per month with an annual subscription | £7.70 | £19.60 |
| Maximum number of users | Unlimited | Unlimited |
| Installable Office applications | Word, Excel, PowerPoint, Outlook, Publisher, OneNote, Access | Word, Excel, PowerPoint, Outlook, Publisher, OneNote, Access |
| Number of supported computers | 5 PCs or Macs | 5 PCs or Macs |
| Number of supported tablets/smartphones | 5 each | 5 each |
| Business-class email | 100 GB mailbox | 100 GB mailbox |
| OneDrive for Business | 1 TB per user | 1 TB per user |
| Office Online | Included | Included |
| Self-service business intelligence | Included | Included |
| Compliance solutions | Included | Included |
| Information protection | Included | Included |
| Advanced eDiscovery | No | Included |
| Power BI and Delve analytics | No | Included |
| Active Directory integration | Yes | Yes |
| Free technical support by phone or chat | Included | Included |
| Automatic updates including new software versions and features | Included | Included |
| Guaranteed availability of 99.9% | Yes | Yes |
Microsoft 365 from IONOS, specifically for SMBs
Specifically designed for small and medium-sized businesses with up to 15 employees, IONOS offers Microsoft 365 Business in two different packages.
| Feature | Microsoft 365 Business Basic from IONOS | Microsoft 365 Business Standard from IONOS |
|---|---|---|
| Cost for 1 person per month | 1 month £1, then £7.00 | 1 month £1, then £13.50 |
| Maximum number of users | 20 | 20 |
| Installable Office applications | None (online use only) | Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Access on up to 5 PCs/Macs |
| Exchange Online | Yes | Yes |
| SharePoint Online | No | Yes |
| Office Online | Included | Included |
| Business-class email | 50 GB mailbox for emails, calendar, and contacts | 50 GB mailbox for emails, calendar, and contacts |
| OneDrive for Business | 1 TB per user | 1 TB per user |
| Setup service | Included | Included |
| Microsoft Teams | Included | Included |
| Automatic updates including new software versions and features | Included | Included |
| Free customer support for all service inquiries (24/7) | Included | Included |
| Guaranteed availability of 99.9% | Yes | Yes |
- Up to 50 GB Exchange email account
- Outlook Web App and collaboration tools
- Expert support & setup service