How to print Power­Point with notes: using all the editing options

Select the “File” tab located in the menu.

Then, left-click on “Print” to open Power­Point’s print settings.

Power­Point will then open the print settings for printing your present­a­tion. Under the heading “Settings”, click on the drop-down menu dis­play­ing “Full Page Slides” to bring up ad­di­tion­al options to choose from.

In the ad­di­tion­al options menu, select “Notes Pages” under “Print Layout”.

The program will show you a print preview on the right-hand side. If you print your entire present­a­tion in Power­Point with notes, each page will contain one slide and its cor­res­pond­ing notes. There are several drop-down menus available with ad­di­tion­al print settings if needed. If you make any changes to the settings, Power­Point will auto­mat­ic­ally reflect these changes in the print preview. Portrait layout is the default setting when printing notes. Al­tern­at­ively, you can also select landscape layout for printing. Ad­di­tion­al optional settings include color settings and double-sided printing (as long as your printer supports the option). Once you have con­figured all the settings, you can start printing by left-clicking on the “Print” button.

You also have the option of only printing Power­Point notes (without their cor­res­pond­ing slides). However, this requires a little manual work since you have to remove the slide thumbnail for each notes page involved.

Select the “View” tab located in the menu and then click on “Notes Page”. To delete the slide thumbnail, left-click on it to select it and then press the [Delete] key on your keyboard. Repeat this step until you have removed all the slides (i.e. their thumb­nails for the print version). Then, follow the in­struc­tions found under “How to print Power­Point slides with notes” to print out your notes.

Open Notes Master by going to the “View” tab and left-clicking on “Notes Master”.

To change the text font of notes, left-click on the frame for the notes. Then, select the “Home” tab and define all the font settings in the “Font” section.

After defining all your settings, select the “Notes Master” tab from the menu bar and click “Close Master View”. Power­Point will then auto­mat­ic­ally take those settings and apply them whenever you print your Power­Point slides with notes (or when you only print the notes).

To create a comment, proceed as follows: In the Normal View, left-click on the slide you want to add a comment to. Then, click on the “Insert” tab and select “Comment”.

A speech bubble icon will appear on the selected slide to mark your comment. Click on the white text field located on the right-hand side of the screen in the comments section and enter your comments. To close the comments section, click on the “X”.

Then, click on “Print Comments” and a checkmark will appear next to the option.

Select the “File” tab and click on “Export” in the main menu.

Click on the “Create Handouts” option and then on the button located to the right with the same name.

Power­Point will then auto­mat­ic­ally switch to the Normal View and open the “Send to Microsoft Word” dialogue box. In this dialogue box, there will be a number of export options available. Select your desired page layout and confirm your selection by clicking “OK”. If you select the “Paste link” option, Word will auto­mat­ic­ally apply any changes made to the Power­Point present­a­tion.

To leave space for hand­writ­ten notes on your slides later on, you can also send your present­a­tion to Word with specially formatted lines. Power­Point provides two options for this purpose: “Blank lines next to slides” and “Blank lines below slides” will create lines in the desired spot alongside your present­a­tion. Select the desired checkbox and confirm your selection by clicking “OK”.

You will need to wait for the export to Microsoft Word to be completed. Then, you can modify the document as usual in Word or print it out without making any ad­di­tion­al changes.